The National Weather Association Privacy Policy
 Adopted by the NWA Board of Directors
October 25, 2022

Privacy Policy 

The National Weather Association (“NWA”) respects your privacy and is committed to protecting it through compliance with this policy. This policy describes the type of information the NWA may collect from you on https://nwas.memberclicks.net and/or https://nwas.smallworldlabs.com (collectively, “Websites”) and the practices for collecting using, maintaining, and protecting that information. 

What Information is Collected 

The NWA collects information through voluntary registration for our Websites by which you may be personally identified (“Personal Information”). The NWA collects demographic data to better understand where members work or go to school; to track diversity of our membership in order to better represent our members in leadership roles and in recruiting activities; to tailor products and services; verify voting qualifications or membership categories; to send targeted emails to members associated with particular industries, universities/colleges, etc.; and to share contact information with other members active through NWA Community. Overall, numbers or percentages of data may be published by the NWA, but we will not publish data tied to an individual name. This may include information such as: 

• Name, date of birth, address, email address, or work/student status. 
• Information you provide by filling out forms on our Websites. This includes information provided at the time of registration of membership, posting material, or requesting further services. 
• Records and copies of correspondence (including email addresses) if you contact the NWA. 
• Response to surveys completed for research purposes. 
• Details of transactions you carry out through our Websites and of the fulfillment of your orders. You may be required to provide financial information before placing an order or purchasing a membership through our Websites. 
• Search queries on our Websites.  

You may also provide information to be published or displayed (“posted”) on public areas of our Websites or transmitted to other users of our Websites or third parties (collectively, “User Contributions”). User Contributions are posted on and transmitted to others at your own risk. Although the NWA may limit access to certain pages, please be aware that no security measures are perfect or impenetrable. Additionally, the NWA cannot control the actions of other users of our Websites with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons. 

The NWA may use this Personal Information for specific, limited purposes. You may “opt out,” either now or anytime in the future if you do not wish to receive NWA newsletter or be included in a published list of members. However, members agree to receive notices via email or other electronic communications per the Bylaws. 

Disclosure of Your Information 

The NWA does not sell or provide your contact demographic information to those outside of the NWA without your permission. We may provide limited contact information (such as name, email address, phone number, industry, city, and state) to NWA leadership, staff, and committees for use conducting NWA business. 

The NWA may disclose personal information that we collect or you provide as described in this privacy policy: 

• To our subsidiaries and affiliates. 
• To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them. 
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of NWA’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by NWA about our Websites’ users is among the assets transferred. 
• To fulfill the purpose for which you provide it. 

The NWA may also disclose your personal information: 

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request. 
• To enforce or apply our Bylaws, Code of Ethics, and other policies of the NWA. 
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the NWA, our members, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.  

The NWA may disclose aggregated information about users, and information that does not identify any individual, without restriction. 

Children Under the Age of Eighteen (18) 

Our Websites are not intended for children under eighteen (18) years of age. No one under age eighteen (18) may provide any personal information to or on our Websites. We do not knowingly collect personal information from children under eighteen (18). If you are under eighteen (18), do not use or provide any information on our Websites or through any of its features, register on our Websites, make any purchases through our Websites, use any of the interactive or public comment features of our Websites, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If the NWA learns we have collected or received personal information from a child under eighteen (18) without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under eighteen (18), please contact us at [email protected]. 

External Links 

The NWA Websites may include links to external websites. These links do not fall under the NWA Websites’ domain. Therefore, the NWA is not responsible for the privacy practices or the content of external websites. Use of any linked website is done solely at your own risk. 

Data Security 

The NWA has implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our Websites. 

The safety and security of your information also depends on you. Where we have given you or where you have chosen a password for access to certain parts of our Websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone and to use a strong and unique password for your member account. We urge you to be careful about giving out information in public areas of our Websites, like message boards. The information you share in public areas may be viewed by any user of our Websites. 

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Websites. 

Changes to Our Privacy Policy 

It is the NWA policy to post any changes or updates we make to our privacy policy with a notice on our Websites and via email to the primary email address specified in your account. If we make material changes to how we treat our users' personal information, we will notify you by email to the primary email address specified in your account and through a notice on our Websites. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Websites and this privacy policy to check for any changes.