The National Weather Association Code of Ethics
 Adopted by the NWA Board of Directors
October 29, 2018

 

Complaint Policy
NWA Bylaws

At the National Weather Association, we believe that weather professionals, researchers, and enthusiasts can come together for lively, cutting-edge professional development.  We believe our networking and social awareness opportunities will not only inform the profession, but expand knowledge and understanding of a field that affects all of society.

Our purpose is to gather the greatest minds in diverse industries across the weather enterprise. We dedicate ourselves to improving operational meteorology and ensuring that the public and other users we serve are ready, responsive, and resilient to weather impacts.

The NWA encourages members to share unique perspectives in an environment that fosters conversation, community, diversity, and engagement.

 We are committed to:

  • Our members and their own professional endeavors;
  • Growing our industry, our careers and our people;
  • Treating every individual with dignity and respect;
  • Promoting inclusiveness for all members;
  • Ensuring the NWA staff, board and volunteers reflect diversity, to enrich our programs and effectiveness;
  • Being a good corporate citizen and complying with both the spirit and the letter of the law;
  • Transparency, traceability, and integrity as core values regarding our members, science, research, and in the provision of scientific advice for decision-making;
  • Avoiding conflicts of interest;
  • Appropriately handling actual or apparent conflicts of interest in our relationships;
  • Taking meaningful steps to promote inclusiveness in hiring, retention, promotion, Board recruitment and in all the elements of society we serve;
  • Acting responsibly toward the communities in which we work, for the benefit of the communities that we serve.

 

Per the NWA Bylaws §2.3, NWA members must abide by the Code of Ethics of the Association to be entitled to membership benefits, including voting rights.


NATIONAL WEATHER ASSOCIATION CODE OF ETHICS COMPLAINT POLICY

If an employee, NWA member, or member of the public believes any NWA policy, including the NWA Code of Ethics, has been violated, that individual may avail themselves of this complaint procedure.

Complaint Procedure

No individual will be discriminated against for filing a grievance. Individuals and the NWA will follow this reporting procedure unless the situation does not allow these steps to be followed. In such a case, documentation will be made of why this was not possible and what steps were followed.

To ensure proper and timely resolution to the complaint, an individual should file a report within 90 days of being made aware of the situation. Reports not filed within that time frame may be considered to have been waived.

Before filing a grievance, the reporting individual is encouraged to discuss the problem that gave rise to the grievance with the person with whom the individual is struggling. If such a discussion is not possible given the details of the situation, the individual is still encouraged to take those actions described below.

If the informal discussion is not possible or does not resolve the problem, the individual shall submit a written grievance to the NWA Chief Executive Officer (CEO) through email ([email protected]). The CEO shall schedule a meeting with the aggrieved party within 5 business days to discuss the grievance and determine next steps. Within 20 business days of when the meeting was held, the CEO shall issue a written response to the individual with a determination or resolution. If the CEO determines that membership, title, or Seal and/or award removal is appropriate, the CEO will make a recommendation to the Board of Directors for a vote per the NWA Bylaws. The CEO will inform the Board of Directors of the complaint, the resolution, and share all related information. The Board of Directors will evaluate the complaint or appeal and all related information to determine what action, if any, is warranted. At any time, the Board of Directors may direct the CEO to contact the person against whom the complaint was filed to discuss the situation. After thorough and thoughtful evaluation, the Board of Directors will vote on a resolution and future action, if any.

The CEO will inform the person against whom the complaint was filed of the complaint and the Board of Directors’ decision with the President copied on all correspondence and/or included in all meetings or calls related to that notice. The CEO will then inform the complainant of the Board of Directors’ decision. No public statement or comments shall be made by the NWA, its employees, or members of the Board of Directors unless voted upon and approved by the Board of Directors. The decision of the Board of Directors is final.

If the individual is dissatisfied with the response of the CEO or if the individual is not able to report the grievance to the CEO (such as situations including, but not limited to, the report being about the CEO or someone closely connected to that person) the report should be made directly to the President of the NWA. The grievance or appeal should be submitted via email at [email protected] Upon receipt of the written grievance or appeal, the President shall respond to the complainant or appeal within 5 business days to discuss the grievance, either through email, phone call, or meeting. The President will inform the Board of Directors of the complaint or appeal and share all related information.

Disciplinary Action

Actions include, but are not limited to, disciplinary warning, revocation of Seals and/or awards, or removal of membership and all rights or benefits of membership within the NWA (according to the Bylaws).

Documentation

Documentation of all grievances will be maintained (separate from employee personnel files) by the NWA CEO. Documentation will include the initial complaint, steps taken in response, and all related correspondence with both parties.

No Retaliation

No one will be subject to, and NWA prohibits, any form of discipline, reprisal, intimidation, or retaliation for good faith reports or complaints of incidents of any kind or cooperating in related investigations.